Operations Assistant

This is an exciting opportunity to support a high-performing, recognised professional services firm which is led by award-winning international lawyers who have worked with some of the world’s largest international businesses, corporates and UHNWs from major cities all over the world. Such clients include tier-1 global investment banks, energy firms, exchanges, brokerages, fund managers, fintechs and regulatory bodies.

The firm’s work spans multiple industries and the firm is particularly well-known for its expertise in three specific industry sectors: (i) Financial Services, including investment banking, funds and fintechs; (ii) Commodities, including energy and metals; and (iii) Technology, including blockchain, Metaverse and AI.

Key Responsibilities

▪ Supporting the launch of new businesses and the expansion of existing major businesses into new regions around the world;

▪ Supporting and liaising with clients, stakeholders, C-suite executives and counterparties which may include many of the world’s largest financial institutions, high-profile media figures and Ultra High Net Worth individuals;

▪ Attending meetings with international clients;

▪ Coordinate across time zones for client meetings, legal proceedings, and internal reviews;

▪ Assisting with day-to-day operational processes across departments;

▪ Assisting in review of documents, presentations and internal reports;

▪ Building relationships with new clients and onboarding new clients, including file opening, conflict checks, induction checklists;

▪ Supporting and delivering internal training and workshops;

▪ Supporting resource allocation; and

▪ Preparing reports and management materials in Microsoft Excel and PowerPoint.

Essential Skills and Experience

▪ Minimum qualifications include an undergraduate degree (or higher qualifications) from a respected university in a major city;

▪ Excellent English communication skills (verbal and written) are essential – this will be tested;

▪ Strong attention to detail and a focus on accuracy;

▪ Excellent organisational and time management skills;

▪ Strong research skills with the ability to follow detailed instructions and produce complex findings;

▪ Proficiency in Microsoft Office (Word, Excel, PowerPoint);

▪ Willingness to adapt to requirements of international professional services firms and international clients by adapting to either the Dubai (Gulf Standard Time) or London (British Summer Time) time-zone; and

▪ Private access to a solid and reliable internet connection.

Preferred Skills and Experience

▪ Previous experience in a similar role within a London or New York based professional services firm or corporate environment is preferred (though not essential); and

▪ Foreign language skills are not essential but may be advantageous, as we work with international clients.

Character

• Characteristics such as honesty, integrity, reliability, accountability and commitment are highly valued. Our clients include some ultra-high net worth and famous individuals. Our business clients include well known brand names and major institutions which sometimes feature in the mainstream media.
• Our work sometimes hits the headlines and when we work on the launch of innovative new products and businesses, there is often intellectual property or data of a sensitive nature with which we may be entrusted. For these reasons, we pride ourselves on ensuring that our people are high calibre and of good character.
• When considering candidates, we also value enthusiasm, a strong work ethic, demonstrable care and a willingness to go above and beyond for clients.