Job Details

1. Sales Invoicing & Documentation

• Generate and process sales invoicesand related documents accurately and timely based on approved sales orders and delivery challans
• Ensure all invoices comply with Pakistan Sales Tax Act 1990 and FBR (Federal Board of Revenue) regulations

2. Order Dispatch Coordination & Verification

3. Accounts Receivable Management

• Maintain comprehensive Accounts Receivable (A/R) ledger for all customers
• Monitor customer credit limits and payment terms
• Prepare and distribute monthly A/R aging reports (current, 30, 60, 90, 120+ days)
• Track outstanding receivables and identify overdue accounts
• Generate customer account statements and share with sales team monthly
• Perform regular reconciliation of customer accounts with internal records
• Analyze A/R trends and provide insights to management on collection performance
• Maintain customer master data including credit terms, contact information, and payment history

4. Sales Recovery & Collections

• Proactively manage collections to ensure timely receipt of payments
• Develop and implement collection strategies for overdue accounts
• Communicate with customers via phone, email, and written correspondence regarding outstanding balances
• Coordinate with sales team and management for collection of difficult accounts
• Schedule and conduct follow-up calls/meetings with customers for payment commitments
• Prepare collection forecasts and cash flow projections from receivables
• Negotiate payment plans with customers facing temporary financial difficulties
• Escalate non-paying customers to management with recommended actions
• Maintain collection logs and communication records for all follow-up activities
• Target: Achieve 90%+ collection efficiency within agreed payment terms

5. Bad Debt Management & Provisioning

• Identify and flag accounts with high risk of non-payment
• Recommend accounts for bad debt write-off based on established criteria:
  • Age of receivable (typically 180+ days overdue)
  • Customer insolvency or closure
  • Legal/recovery cost exceeding receivable amount
• Prepare bad debt provision calculations as per company policy and accounting standards
• Maintain bad debt register with complete documentation and justification
• Coordinate with legal department for recovery through legal channels when necessary
• Prepare reports on bad debt trends and recovery success rates
• Implement preventive measures to minimize future bad debts

6. Sales Tax Compliance & Reporting

• Ensure all sales invoices include proper Sales Tax charges as per FBR rates
• Maintain compliance with Pakistan Sales Tax Act 1990 and all amendments
• Prepare and file monthly Sales Tax Returns (STR) on FBR IRIS system
• Reconcile sales tax collected with sales records monthly
• Maintain proper documentation for sales tax audits
• Stay updated on changes in sales tax legislation and rates
• Handle sales tax exemption certificates and zero-rated sales documentation
• Coordinate with external tax consultants/auditors during sales tax audits
• Prepare sales tax reconciliation statements for management and auditors

7. Financial Reporting & Analysis

• Prepare daily/weekly sales reports with revenue figures and collection status

8. System Management & Process Improvement

9. Cross-Functional Coordination

10. Other Duties

• Maintain confidentiality of customer and company financial information
• Participate in budget preparation for sales-related expenses
• Assist in customer credit evaluations for new accounts
• Support ad-hoc financial analysis and special projects as assigned
• Ensure compliance with company policies and internal controls