Job Details

Key Responsibilities

Dashboard and Data Management

1. Update the clients operations dashboard on a daily basis.
2. Collect and consolidate data from WhatsApp groups, Trello boards, the STS US portal, email correspondence, and other relevant channels.
3. Ensure all dashboard entries are accurate, current, and reflect the latest shipment status.
4. Shipment Tracking
5. Maintain and update the master shipment tracking spreadsheet on a regular basis.
6. Source shipment data from Zoho, proforma invoices, and US-based freight forwarders.
7. Flag any discrepancies, delays, or missing information to the team immediately.
8. Invoicing and Documentation
9. Prepare and generate invoices in Zoho using purchase orders (from Trello) and proforma invoices as reference.
10. Create proforma invoices based on purchase orders and share them with management for payment processing.
11. Maintain organized records of all invoices, purchase orders, and related documents.
12. Freight Forwarder Coordination
13. Obtain and compare quotations from US-based freight forwarders.
14. Prepare detailed costing sheets and present freight rate options for approval.
15. Proactively coordinate with US forwarders on arrival notices, customs clearance, freight release, and delivery scheduling.
16. Schedule and expedite Amazon fulfillment center delivery appointments.
17. Keep management informed of any delays, exceptions, or critical updates at all times.